2017 BookExpo Exhibitor Manual

The Exhibitor Manual (eManual) outlines all of the logistical details that will help you to have the most productive exhibiting experience. There can be a lot to do, but the information provided will help you plan your participation in BookExpo in a timely, cost-effective manner.

Completing these details early can save you up to 30% of key exhibiting expenses! So, be sure to plan early and look for all the key deadline dates to maximize your savings!

To order any booth furnishings and most other services, you will be re-directed to the Freeman Online Web site. Freeman is BookExpo’s general contractor who will give you access to all the necessary products and services you may need for your booth.

If you have any questions, contact the BookExpo Customer Success Manager below at any time—we're here to help!


What To Do And When To Do It

Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more information. Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Note the DEADLINE DATES- completing these early can save you up to 30%

FREEMAN is the Official General Contractor of the BookExpo and will maintain an Exhibitor Service Center during set-up, show days and dismantling. All other official show contractors will also be set up in this area as well. All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services.

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

The companies listed below have been appointed as the only Official Contractors providing the stated services for this event. Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services.

Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.

Things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.

Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

I NEED TO ORDER…
(Click on text to access forms)

CONTRACTOR

DISCOUNT DATE
(If Applicable)

TELEPHONE

Audio Visual

KVL

N/A

(914) 479-3308

Booth Cleaning

Javits Center

May 11, 2017

(877) 452-8487

Business Center

FedEx Office

N/A

(212) 216-2900

Carpet

FREEMAN

May 8, 2017

(201) 299-7575

Catering

Centerplate

N/A

(212) 216-2400

Computers/Office Equipment

KVL

N/A

(914) 479-3308

Customs / International Freight

Phoenix International

N/A

(908) 355-8900

Display Cases

Freeman

May 8, 2017

(201) 299-7575

Domestic Shipping

FREEMAN

May 8, 2017

(201) 299-7575

Electrical

Javits Center

May 11, 2017

(877) 452-8487

Exhibitor Insurance

Buttine Underwriters Purchasing Group, LLC

N/A

(800) 964 -4454

Floral

Spring Valley Floral

N/A

(845) 268-7555

Furnishings – Chairs, Tables, Etc.

FREEMAN

May 8, 2017

(201) 299-7575

General Contractor

FREEMAN

May 8, 2017

(201) 299-7575

Hanging Signs Rigging

FREEMAN

May 8, 2017

(201) 299-7575

Host/Hostess/Models

JVA, Inc.

N/A

(714) 957-8300

Internet

Javits Center

May 11, 2017

(877) 452-8487

Labor

FREEMAN

May 8, 2017

(201) 299-7575

Photo and Video

Oscar Einzig

N/A

(312) 922-0056

Plumbing

Javits Center

May 11, 2017

(877) 452-8487

Rental Exhibits

FREEMAN

May 8, 2017

(201) 299-7575

Security Cameras (In-Booth)

Javits Center

May 11, 2017

(877) 452-8487

Security Guards

Citadel Security

May 19, 2017

(212) 509-5570

Signs & Accessories

FREEMAN

May 8, 2017

(201) 299-7575

Telecommunications

Javits Center

May 11, 2017

(877) 452-8487

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS
Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services. Some companies may misrepresent themselves as being an official contractor so be sure to check the list in the exhibitor manual or give us a call. Some things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong. Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

Alert to Exhibitors!!

BEWARE of the Fair Guide
Reed Exhibitions and BookExpo does NOT support the Fair Guide -- it is NOT affiliated with Reed Exhibitions or BookExpo. Please be aware that you may receive solicitations for the Fair Guide from Construct Data, its publisher, which use the name of BookExpo – do not be fooled. Construct Data currently operates out of Slovakia (it has previously operated out of Austria and Germany).

BEWARE of the Expo-Guide
Reed Exhibitions and BookExpo also do NOT support the Expo-Guide -- it is NOT affiliated with Reed Exhibitions or BookExpo. Please be aware that you may receive solicitations for the Expo-Guide from Commercial Online Manuals, its publisher, which use the name of BookExpo – again, do not be fooled. The Expo-Guide currently operates out of Mexico.

For further warnings on the Fair Guide and the Expo-Guide, please check out www.stopecg.org (the website was set up originally to deal with the European City Guides, but it now addresses the Fair Guide and Expo-Guide as well as several other similar matters).

And please remember – the only directories and guides affiliated with Reed Exhibitions are those published by Reed Exhibitions, including the official show directories. If you have any doubts about a directory/guide solicitation using the BookExpo name (for example, if the solicitation requires payment made to an address in a foreign country), please contact a BookExpo salesperson ASAP.

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